Privacy Policy

PART I — PRIVACY POLICY

1. Introduction
This privacy policy applies to the website of the Canadian Club of Toronto (hereinafter "the Club"), its newsletters and all of its activities, including in particular its events, programs and initiatives.

By using this site or registering for a Club activity, you agree to the collection and use of your personal information in accordance with this policy.

The site may contain links to external sites. The Club is not responsible for the privacy practices of these third-party sites.

2. Information Collection
The Club may collect personal information that you voluntarily provide, including:

• Full name
• Email Address
• Organization and function
• Phone Number
• Any other relevant information provided during registration or exchange

This information is collected particularly in the following cases:

• Register for an event
• Club Membership
• Newsletter subscription
• Participation in a program or initiative

3. Use of data
Personal information is used for the following purposes:

• Manage your registration and participation in Club activities
• Communicating with you about our events, services and initiatives
• Improve the user experience and the quality of our activities
• Maintaining relationships with members, partners and participants

The Club ensures that its practices comply with applicable laws regarding the protection of personal information in Canada.

4. Access to and control of information
You have the right to access, rectify and delete your personal information.

You can also withdraw your consent at any time, subject to legal or contractual obligations.

For any inquiries, please contact us at: info@clubcanadien.ca

5. Information Security
The Club implements reasonable security measures to protect personal information against loss, theft, unauthorized access, disclosure or alteration.

6. Cookies
This website uses cookies in order to:

• Analyze website traffic and usage
• Enhancing User Experience
• Measuring the performance of content and campaigns

This information is generally anonymous and used for statistical purposes.

You can configure your browser to refuse cookies if you wish.

7. modifications
The Club reserves the right to modify this privacy policy at any time.

Any changes will be published on this page.

PART II — DATA SHARING DURING EVENTS

8. Purpose and scope
This section sets out the terms and conditions under which the Canadian Club of Toronto collects, uses and shares the personal information of individuals registering for its events.

It complements Part I and applies to any registration made via the Club's website, its online forms or any other official registration channel.

9. Data collected during registration
When you register for an event, the Club collects the following personal information:

• Full name
• Email Address
• Organization and function
• Telephone number (if applicable)
• Any other information voluntarily provided in the registration form

10. Recipients of the data
By validating their registration for an event, the participant acknowledges having read this policy and consents to the processing and sharing of their data in accordance with the terms described below.

a) Event sponsors
Sponsors who have provided financial or material support to the event may receive certain contact details of participants for the purposes of:
Business development and professional networking
Follow-up and communications after the event
Professional communications and follow-ups related to their services, initiatives or activities

b) Institutional partners
Institutional partners collaborating in the organization or promotion of the event may receive certain contact details in order to:
To facilitate the organization and smooth running of the event
To encourage exchanges and networking among participants
To provide professional support within the framework of their institutional missions

c) Speakers and presenters
In some cases, speakers or participants may have access to certain contact information in order to:
Facilitating professional exchanges before or after the event
To allow for follow-up related to the themes addressed during their intervention

d) Accredited media and photographers
Media outlets and photographers accredited by the Club may use your name and organization in their media coverage of the event (photos, reports, features).

Your email address or direct contact information is not shared with these parties.

11. Consent to registration
By validating their registration, the participant acknowledges having read this policy and consents to the processing and sharing of their data in accordance with the terms described in this document.

A mandatory checkbox is included in the registration form to confirm this recognition.

12. Limits and framework for sharing
The Club commits to:

• Share only the information necessary for the purposes described in this policy
• Do not sell the personal data of registered users
• Inform the recipients of their confidentiality obligations
• Limit sharing to only those events for which consent has been obtained.

13. Withdrawal of consent and the rights of individuals
You have the right to access, rectify, or request the deletion of your personal information at any time.

You can also withdraw your consent to the sharing of your data, subject to applicable legal or contractual obligations.

To exercise these rights: info@clubcanadien.ca

14. Applicable legal framework
This policy complies with applicable laws regarding the protection of personal information in Canada, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and Bill 25 (Quebec).

The Club is committed to respecting the principles of transparency, data minimization and purpose limitation in the processing of personal information.

15. Contact
For any questions relating to this policy or the management of your personal data: info@clubcanadien.ca